Spoken

English
Malay

Written

28 Apr, 2010 - Current

MANAGER

YAMAGATA (MALAYSIA) SDN BHD, NILAI

Company Type

Multinational Corporation

Position

Manager

Specification

Printing/Packaging/Publishing

Roles

Management

Human Resources & Administration
 To lead and manage Human Resource daily operation
 To process the application, extension and all other relevant matters pertaining to the Working visas and licenses of expatriate staff and Foreign Worker in accurate and timely manner process
 To create and update the company policies & procedure based on requesting from the management
 To create an employee’s Job description
 To ensure follow all legal compliance of country employment laws & regulations
 Preparing employment contract, monitor expiry contracts and issue related official letters.
 To handle all grievances, complaints, dissatisfactions of employees
 To monitoring the PIC for payroll processing for employees
 To handling the process of intake of foreign worker from origin country (KDN approval, FWCMS proves etc)
 To handle Foreign Workers Medical checkup (FOMEMA)
 To process registration, claims of SOCSO employees
 To process insurance Foreign Workers in a timely and efficient manner.
 To oversee and solve problems involving employees
 To handle the tender for general Scrap & Canteen
 To ensure upkeep of company buildings by coordinating with maintenance staff and external Contractors
 To handle in dealing with employee disciplinary matter (Show Cause Letter, Warning Letter, Counselling, Domestic Inquiry etc)
 To handle a renewal company license in accurate and timely manner with related Government Agency
 To Manage overall welfare of expatriates and employees including house, transportation
 To handle the activities that company assign- example: annual dinner, blood donation campaign
 To in-charge the audit for Environment Management System (EMS), Quality Management System (QMS), Forest Stewardship Council (FSC) , 5s, Responsible Business Alliance (RBA) & Customer Requirement
 To handle and selection the security service from external vendor
 Monitoring and researching compensation and benefits trends
 Administering the organization and benefits trend
 Administering the organization’s benefits programs (e.g.: retirement plan, leave policies, wellness program, insurance policies, etc)
Payroll Management
 To perform end-to-end payroll processing on time in accordance with the local legislation requirements and company policies
 Prepare and maintain accurate records and reports of payroll transactions
 Perform in all payroll-related audits by providing records and documentation as and when required
 Ensure personnel files are well organized, maintained and kept up to date according to the company policies
 Handle personnel administration related matters e.g., confirmation, resignation, contract extension, etc
 Prepare and submit statutory payroll-related documents, such as EPF, SOCSO, PCB, and EIS submissions, within stipulated deadlines.
 Handle and manage inquiries and resolve payroll-related issues from employees in a timely and professional manner.
 Update the employees’ employment movement (new join, transfer, resign, promotion etc), personal data, bank account and other information into the system.
 To coordinate the performance management exercises, i.e, confirmation and mid-year/year-end appraisal including issuance of memo and appraisal forms, follow-up, compilation and summary.
 Prepare for employees increment & bonuses as instruction by Management
 Preparing the HR monthly/ annually reports (Salary / overtime / absenteeism/ training cost / headcount & etc)
Recruitment
 Identify the job specifications for the job role
 Preparing the job description & responsibilities
 Preparing the talent searching and advertise the job
 Handling to screening & shortlisting the candidate
 Handling arrangement for interview for the candidate
 Preparing the job offer & employment letter
Training & Development
 To manage the selected training for staff
 To build & create Training Needs Analysis every year
 To apply HRDF for related training
 To manage Induction training to the staff
 To update staff skill chart for each department
 To control and maintain training records
 To prepare training report
 To organize the training for staff based on TNA & requesting
 To handle ISO audit based on company requirement